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Preventive maintenance schedule template.

A plain CSV for keeping recurring tasks, dates and owners together. Open it in Excel, Google Sheets, or your preferred spreadsheet tool.

What each column does

asset

A recognizable asset name or your internal ID.

task

The recurring task you want to track.

interval_days

The number of days between tasks. Choose this from your manufacturer’s manual and your own maintenance plan.

last_completed

The last completion date, in YYYY-MM-DD format. Leave blank if unknown.

assigned_to

The role or team member responsible.

notes

Context for the next handover. Leave sensitive information out.

A practical way to use it

1. Replace the example with one asset and one recurring task per row.
2. Choose intervals using the manufacturer's manuals and your authorized maintenance procedures. The sample interval is an administrative placeholder, not a maintenance recommendation.
3. Add an owner and the last known completion date. In a separate spreadsheet column, calculate the next due date as last completed plus interval days.
4. Sort by next due date during your planning review. Update the completion date and notes after each task.

Example: review an asset's record

The sample row tracks an administrative review of an asset record. It does not describe equipment servicing, safety checks, or regulated maintenance. This spreadsheet is a planning aid, not technical or safety guidance.

When a shared plan would help

If your sheet is passed between several people, you may want clear assignments and a common work history. Those are part of the proposed scope for Maintenance Cue.